Mechanical Engineering Section
एस.ओ.पी.
STANDARD OPERATING PROCEDURES
Mechanical Engineering Section Cleanliness
Class Room Cleaning:
Task |
Frequency |
Dust mop tile floors |
Daily |
Disinfect door handles (inside and outside) |
Daily |
Empty trash receptacle |
Daily |
Straighten and clean furniture |
Daily |
Clean chalk boards and chalk trays |
Daily |
Dust monitor/overhead projector |
Daily |
Check for burned out lights |
Daily |
Damp mop floor of classroom |
Weekly |
Wipe all horizontal surfaces, including students’ desks |
Weekly |
Wash trash receptacles |
Monthly |
Dust light fixtures and clock |
Monthly |
Laboratories, Drawing Hall & Workshop Cleaning:
Task |
Frequency |
Dust mop tile floors |
Daily |
Wet mop on floors |
Daily |
Empty trash/waste pot |
Daily |
Straighten and clean furniture |
Daily |
Disinfect and clean all sinks and fixtures |
Daily |
Clean all working surfaces |
Daily |
Dusting of machine/Equipment’s |
Daily |
Clean walls, doors and windows |
Weekly |
Wash trash receptacles and sanitary boxes |
Weekly |
Dust ceiling and light fixtures |
Monthly |
Office (Incharge, and Staffs’) Cleaning:
Task |
Frequency |
Empty trash receptacle |
Daily |
Mop floor & dust mop |
Daily |
Dust mop and wet mop entire floor |
Monthly |
Wipe down window ledges |
Monthly |
Wet mop tile floors |
Monthly |
Dust ceiling area and light fixtures |
Monthly |
Wash trash receptacle |
Yearly |
Lawn (Workshop Premises) Cleaning:
Task |
Frequency |
Sweep all surfaces including footpath |
Daily |
Collection of struck off leaves, stems etc. |
Daily |
Empty trash receptacle |
Daily |
Cutting of grass, shrubs, herbs etc. |
Weekly |
Dumping of plant waste |
Weekly |
Extra-Curricular Activity
STEP1: Notification of Extra-Curricular Activity
Notices related to Extra-Curricular Activity are put up on the MES office notice boards/website and for inviting the students to participate/register under Extra-Curricular Activity
STEP2: Registration
1. Interested students can register themselves in office of Mechanical Engineering Section.
Facilitating Differently Abled Students
Academic activities which take place are made accessible to people with mobility.
Written materials are provided to supplement lectures, tutorials and laboratory sessions. Announcements regarding class times, activities, field work, industry visits etc., are given in writing as well as verbally. Key statements and instructions are repeated or highlighted in some way.
Mechanical Engineering Section has the ramp facilities for differently abled students to access the seminar library and classroom and toilets.
Industrial Visit
STEP1: Seeking Permission
Contact to the Industries by writing a letter showing interest in visiting and seek their permission for the visit.
Mentioning a tentative schedule of visit, number of visitors, advantages of the visit to the students as well as Industry.
STEP2: Notification and Approval
After receiving a positive reply from the Industry/Company, notice is put on the MES Office noticeboard regarding visit and interested students are asked to submit consent form (signed by parents) by stipulated date.
An Approval is taken from the University for availing the transportation facility and refreshment of students and faculty members who are going for the trip.
Approval must also indicate the exact schedule of the visit.
STEP3: Going for Visit
The concerned transporter (CAW, AMU/private is informed by giving letter/order for hiring his services to provide transport on the stipulated date, place and time.
The attendance of the students is collected prior to start of travel.
The concerned person or organizers are contacted and necessary formalities are completed.
After the visit, a detailed report about the visit along with photos is submitted to the In-charge’s office.
Training & Placement Office and Carrier Counselling
The University Polytechnic has Training & Placement Office (TPO) cell which is associated with Training & Placement Office(General) of the University.
The TPO cell invites speakers from the industry/organization for the Guidance & Motivation of the students.
For further detail: https://www.amu.ac.in/training-and-placement/tnp-university-polytechnic
Training and placement officer, University Polytechnic
Dr. Mohd Faisal Khan
Mobile: +91 9897439890
Email: mfaisal_khan@yahoo.com
Seminar/Workshop/Conference
STEP1: Preparation
Preparation for the seminar/workshop/conference involves a number of activities listed below:
Constitute Organizing Committee with the approval of the Principal/BOS.
Organizing Committee prepares the event schedule.
Determine the budget available to host event &sources to raise the funds.
Determine the theme/topic to be discussed at the event.
Identify target group and number of participants required.
Secure venue– (site visit of venue to ensure it is adequate).
Finalize event details – (breaks, resources needed).
Contact relevant funding agencies, Departments/Organization/industries or target group to inform them of event (time, date, venue, duration, break information). Send email(s) to target groups for participation.
Follow up onto ensure the information was received.
Finalize list of persons attending the event.
Source and prepare all necessary resources needed by organizer and Presenter – (books, manuals, projectors, name tags, etc.).
Secure caterer to provide meals if not included in venue package.
Contact Accountant and request Local Purchase Order.
STEP2: Implementation
BUDGET
Funding is an integral part of any event, the amount of funding available for the hosting of the event will determine a number of factors in planning the event.
Venue
Duration
Number of participants
Equipment–(Presentation Media)
5. Informational packets/Materials/certificates
6. Availability of refreshments
Points to consider:
Expertise/strong research background
Ability to convey knowledge to a large audience
Unbiased and non-partisan (do not invite speakers that are aligned with a particular cause/group)
Honorarium
Travel expenses
Identify alternative speaker as a precaution
Sponsorship is generated for the event and rest of the expenses are catered by the department.
FINALIZE DETAILS
Determine the length of the seminar, the mode(s) of deliverance, equipment needs of Presenter, handouts and other learning material for participants, breaks and refreshments, and deadlines for replying. Secure a caterer to provide refreshments if not included in venue package.
CONTACT RELEVANT DEPARTMENTS/PARTICIPANTS
Initial contact of those Departments or persons identified to attend the seminar, with the full details of the seminar included. Includes:
Deadline for response
Seminar overview/outline
Requirements for eligibility
Number of participants required
INVITATIONS/ADVERTISEMENT/REGISTRATION
Invitations from Chairperson are sent to the invited speaker(s) or resource person(s), Guest of Honor, Chief Guest etc.
The event is advertised on noticeboards, website, poster distributions in other institutions, social networking websites etc. for wider publicity.
Registration for the event.
A list of registered persons is prepared and intimated about event schedule.
On the spot registration (if available) and Attendance.
Event starts as per schedule on proposed date.
STEP3: Evaluation
Feedback from the registered persons
Certificate Distribution
![photo](https://api.amu.ac.in/storage/images/empphoto/10058719-1609669665.jpg)