वाणिज्य का विभाग

STEP1: Seeking Permission

1. Contact HR Manager to coordinate the visit.

2. Forward a tentative schedule of visit, number of visitors, advantages of the visit to the students.

STEP2: Notification and Approval

1. After receiving a positive reply from the HR team, information/notice is put on the department noticeboard regarding visit and interested students are asked to submit consent form (signed by parents) by stipulated date.

2. An Approval is taken from the University for availing the transportation facility and refreshment of students and faculty members who are going for the trip.

3. Approval must also indicate the exact schedule of the visit.

STEP3: Going for Visit

1. The concerned transporter is informed by giving letter/order for hiring his services to provide transport on the stipulated date, place and time.

2. The attendance of the students is collected prior to start of travel.

3. The concerned person or organizers are contacted and necessary formalities are completed.

4. After the visit, a detailed report about the visit along with photos is submitted to the Chairperson’s office.

Step-1: The complainant needs to drop the complaint in the grievance box or they may submit it directly to the chairman’s office.

Step-2:The Chairman will direct the head of the concerned committee (constituted at departmental level) regarding its redressal.

Step-3:The head along with the other committee members will look into the matter and inform the Chairman about every minor detail regarding the issue.

Step-4:At the last step, the Chairman along with the committee members will take appropriate action for resolving the matter.

Step-1:All the employees are required to download the pro forma for leave available at the University’s website.

Step-2:They should submit the filled pro forma in the Chairman’s office.

Step-3:The casual leave will be approved by the Chairman according to university leave rules.

The students/faculty seeking contingency from their respective fellowships/individual projects can avail the contingency grant through following procedure.

Step-1:Placing the order.

Step-2:Procure the items for which the permission was taken as per the guidelines of General Finance Rules (2017), Govt. of India.

Step-3:Mention/attach the item(s) procured.

Step-4:Also mention the amount spent and the vendor’s details (account).

Step-5:Process the bill as per university guidelines.
Step-6:Payment to the vendor is done by the appropriate section/authority of the University.

Administrative Block Cleaning

Teacher’s Block Cleaning

Class Room Cleaning

Computer Lab & Seminar Cleaning

Corridor and Staircase Cleaning

Entrance and Lobby Cleaning

Garden/Lawn Cleaning

The Office is fully Wi-Fi enabled, along with the facility of printer, scanner, Xerox Machine, Cabinets and racks for keeping office-related items. The office hours are 08:00 A.M to 04:00 P.M with a one-hour lunch break. On Fridays the office timings are 8.00 A.M to 12.30 P.M.

               The Chairperson’s Office, Department of Commerce operations include:

1. The task of giving appointments and arranging meetings of the Chairperson, Department of Commerce
2. Keeping record of attendance of Research Scholars and Staff.
3. Maintaining records of teaching staff related to leave, salary, or any other application.
4. Receiving and dispatching official letters to the concerned departments/offices.
5. Filing, maintaining and record-keeping of all the official documents.
6. Preparing agenda and minutes of Departmental meetings.
7. Managing admission and examination related procedures and maintaining its documents.
8. Consolidating and compiling the attendance of undergraduate and postgraduate students.
9. Facilitating Ph.D. Scholarship and maintaining files of research scholars.
10. Providing individual timetable as per Chairperson’s directive.
11. Maintaining personal files of teaching and non-teaching staff.

Guidelines for Office Maintenance:

1. No one is permitted to have access to the computer system of the office except the authorized person.
2. Keeping the office neat and clean and regular clearing of unused documents is the responsibility of the office in charge.
3. Talking, shouting, listening to music and excessive use of mobile phones are not allowed in the office.
4. The staff is responsible for saving electricity and ensuring energy conservation in the department.
5. COVID 19 protocols should be strictly followed while performing routine tasks and visiting the department.

NOTE: In case of any clarification the students/ staff may contact the Office, Department of Commerce during office hours or email chairmanincommerce@gmail.com and phone: 0571-2703661 (Ext. 3505).

SOP FOR PROJECT REPORTS

1.   The topics of the project reports are allotted from the office of the Chairman. The supervisors are also assigned from the same office.

2.   The students need to prepare the project reports in consultation with the assigned supervisor.

3.   After getting the assigned supervisor approval, the student needs to submit the dissertation to the Chairman’s office.

4.   The office of the Chairman sends the project report to the Controller’s Office for further processing.

5.   Office of the Controller of Examinations sends the project reports to the concerned supervisor for evaluation.

6.   The supervisor evaluates the project report out of 70 marks and conducts the viva voce of 30 marks.

7.   Afterward, the supervisor submits the final marks in the Chairman Office, and the office sends them to the RP Unit for further processing.

SOP for Summer Training Report

1.   The Chairman Office appoints Training & Placement Officer for all professional master programs.

2.   The Training & Placement Officer issues a letter of recommendation to the students for summer training in various government/private organizations.

3.   After completing the training, all the students need to prepare summer training reports based on their training outcomes.

4.   They submit their reports in the Chairman Office.

5.   In the last stage, the Chairman Office schedules an open presentation before an evaluation committee consist of one internal as well as one external evaluator.

6.   The students need to defend their training reports before the evaluators and marks are also allotted based on training report as well as presentation.

 TRAINING REPORT FORMATTING GUIDELINES

Training Report Checklist & Key Features

When submitting your report, please include the items below, and please do a final check of the report before submission for completeness and accuracy.

Typeface: Times New Roman

Text Font size: 12 point (except headings) Line Spacing: 1.5

• Page Margins: Normal (1 inch on all sides) Heading styles:
• NUMBER 1 HEADS (MAIN HEADINGS) SHOULD BE ALL BOLD, CAPS, Times New Roman, Font size 14
• Number 2 Heads Should Be Bold (Sub Headings), Title Case, Times New Roman, Font size 13
• Number 3 Heads Should Be Bold (Any other additional headings under Sub Headings), Title Case, Italic Times New Roman, Font size 12

Length of the Training Report: 40-50 pages (excluding item 1,2,4 and 4 given under Format

Checklist)

Format Checklist

1. Cover Page (see the sample on next page)
2. E-certificate/ scanned certificate/ scanned letter of completion (If any)
3. Acknowledgement (optional)
4. Contents
5. Chapter 1: Introduction (key concepts, historical background, brief profile of the company, etc.)
6. Chapter 2: Conceptual/Legal Framework (legal status of the company/firm, about incorporation, vision, mission, business environment, etc.)
7. Chapter 3: Main Body of the Report (title to be decided by the student as per the topic, administration, management, work undertaken, problems, challenges, etc.)
8. Chapter 4: Training Outcomes/ Conclusion (conclusion, skills learned, knowledge acquired, suggestions for the company/firm, etc.
9. References: As per American Psychological Association 7th Edition (Link: APA CITATION GUIDELINES (smu.ca))
10. Annexures (if any)

STANDARD OPERATING PROCEDURE (SOP)–COMPUTER LAB

Department of Commerce

Aligarh Muslim University, Aligarh



Teacher In Charge  :-Dr. Mohammad Shahid

Lab Assistant            :-Mr.MohdKazim