Urdu Academy

Standard Operating Procedure (SOP)

Office of the CPDUT (Urdu Academy) Aligarh Muslim University,  Aligarh

Ø  To collect the keys by the deputed staff from the Director`s residence to open the Academy.

Ø  To clean the Classrooms, Chambers of the Teachers, and Office of the Academy. Switch-on minimal lights if required.

Ø  The office of the Academy is devoted to provide a favourable atmosphere and all required support to the academician, research scholars, students and non-teaching staff to ensure the smooth functioning of the Academy.

Ø The office will overall supervise all administrative works under the direction of the Director. It monitors all accounts, purchase, correspondence, and other activities of the Academy, and maintenance the records of the  office and staff.

Ø  The office ensure maintenance of the classrooms, library, and office including chambers. It conducts physical verification of all Academy’s assets and maintain the stock register, including the computers, printers and so on. The office also helps during the conduction of conferences, refresher courses, orientation programmes and workshops for smooth functioning, besides helping to set ICT for various activities.

Ø  The office is also responsible for the updating of the Academy’s website under the guidance of the Director to maintain records and deliver all internal mails of official correspondence.

Display the notice on the Notice Board related to conferences, refresher courses, Orientation programme, workshops and exam, other important information.

Ø  Display the leave of the faculty on the notice board

Ø  Maintain receipt and dispatch register entries.

Ø  Finalize and dispatch letter assign by the Director a day before in the second half.

Ø  Sort the letter received in the second half of the previous working day.

Ø Routine work that includes preparing the replies of arrived letters and DFAs presented to the Director in the second half of the day.

Standard Operating Procedure (SOP)

Office of the CPDUT (Urdu Academy) Library, Aligarh Muslim University Aligarh

Procedure for Selection of books

The selection of the books is based on the

Ø Suggestions/requests received from the faculty members.

Ø Suggestions/requests received from the students,

Ø The Director may also recommend/select some books based on book reference/Textbooks recommended in the different syllabi of the courses.

Ø Books selected by Faculty Members, Director and other Library Staff from Book Exhibitions and Book Fairs organized/attended from time to time.

Funds

Ø The fund of Library is utilized according to the need and requirements of the users with emphasis on overall development of library collection. 

Ø The fund of Library, for books is utilized through University Library. For this purpose, the list of recommended books along with the mentioning of the head of account is sent to the University Librarian for procurement and the University Librarian places the orders subject to availability of funds in the head of account mentioned in the list following the standard procedures/norms.

Accessioning

Ø The book(s) are accessioned in the M.A. Accession register as well as Library, Urdu Academy, Accession register. The Accession Register is the basic record in the library about each document forming part of its collection. Entry for each book is made in the Accession register which has all the relevant details of a book .

Procedure for Issue of a Book

Ø  The borrower selects a book for his/her choice from the OPAC (Online Public Access Catalogue) of the Library and note down the Call no. of a book on a slip. The borrower first deposits his/her requisition slips to staff of the counter, if the book is available then his/ her is demanded to present their borrower card at the issue counter. The Library staff after examining he borrower card and is validity puts the due date on the date slip of the book, and then book is handed over to the borrower.

Procedure for Return of a Book

Ø All the books issue from the library are returned at the Circulation Section of the Library from 8.00 A.M. to 4.00 P.M. The user presents the book to the staff available at the return counter of the Circulation Section, he/she checks the Accession no. and date of issue and then take it back.

Procedure for fine/ penalty

Ø All books are issued  to the students on borrower card for 7 days. A sum of a rupee 1/-per day charged from those who do not return the books within the time specified.

Ø The assessment of book cost is made by the M.A. Library from (Teaching & Non-teaching) those who do not return the books within specified time

Rules for Book Bank

Ø Book Bank is entirely for the benefit of the students of the University, A.M.U. Aligarh. As well as other student of the country

Ø Book(s) will be issued strictly on showing the valid current identity card and the award list of the previous examination.

Ø All books shall be returned within a week of the examination is over. In case the books are not returned in time, a fine of a rupee per day per volume shall be charged till book is /are returned..

Ø If books have been marked, defaced, spoiled or damaged, the director or his nominee shall at his discretion will either impose a fine or charge the cost of books. In the later case, the book(s) shall be returned to the member.

Ø  The responsibility for the proper custody of the book will be of the member concerned.