Department of Urdu

SOPs

Dept. data last updated on :29/11/2021

Standard Operating Procedure for Computer Lab

Standard Operating Procedure (SOPs) of Computer Lab

Procedure

1.     The students are required to show their ID card while entering the Computer Lab.

2.     An entry is made in the register against every use of the computer.

3.  The Lab assistant/instructor will assign a computer to an individual and will keep a record of it.  

4.  The trainee will be responsible for the designated computer. He is responsible to take care of the hardware of computer.

5.     Computer will be available for use on first come first serve basis.

6.  Students are not allowed to use computers for social sites e.g. Facebook etc., when connected to the Internet.

7.     Cell-phones are to be turned off or set to silent mode while in the lab.

8.   Altering Hardware and Software Configurations in the computer lab is prohibited. This includes modifications of settings, configurations of printers, and modification of the system software.

9.     Safety: In case of fire mishaps, fire extinguishers are to be used.

10.      Cleanliness: The floors are kept clean and dry and the waste is disposed off properly.

11.     Discipline: The students are prohibited from deleting/uninstalling any data or software. The tables, chairs, and systems are to be kept at appropriate places before leaving laboratories. All the systems in use are to be turned off before leaving the laboratory.


Instruction For Teachers And Students

1.  Teachers should review computer instructions before lab opens, for efficient use of the computers.

2.     Teachers must educate students about Internet Safety.

3.   Teachers should warn students against misuse of computers as advised by the concerned university authority.

4. Teachers should verify that the URL’s are accessible and appropriate, prior to instructional activities.

5.  Teacher must remain in the lab at all the time as they are responsible for discipline as well as proper use of computers.

6.  Teachers are required to report if any computer with missing or damaged hardware or peripherals.

7.   Teachers are expected to closely monitor students’ activity by frequent screen checks in order to ensure that they are using appropriate sites for their studies.

8.     Students must close all open windows, applications, and log out before leaving the lab.

9.   When using computer labs, teachers should clean the whiteboard, turn off the digital projector, if available, and return the room key after all the doors have been locked.

10.   Everyone is instructed to adhere to copyright laws.

11. Users should not unplug and switch mouse for left-handed students. They should simply move the mouse to the left side of the keyboard and get back to the right side when done.

Standard Operating Procedure for Using Computer Lab

1.  One should log-in with his/her username and password only and should not share his/her username and password with any one.

2.   Chewing gum, food, or drinks are not allowed inside the computer lab or anywhere near a computer.

3.     One should not remove or disconnect parts, cables, or labels.

4.     Internet use is limited to teacher-assigned-activities or class work.

5. Personal Internet use for chat rooms, instant messaging (IM), or e-mail is strictly prohibited. (This is against our Acceptable Use Policy.)

6.   One should not download or install any program, game, or music. (This is against our Acceptable Use Policy.)

7.     No intranet/internet gaming allowed.

8.     One should not personalize computer settings. (This includes desktop, screen saver, etc.)

9.     Permission to print should be sought from the chairman.

10.   If one gets to an inappropriate Internet site by mistake, he/she should turn their monitor off immediately and raise his/her hand.

11.   CD-ROMs or other multimedia equipment are for research work only. They should not be used for playing music or other recreational activities.

12.   Programs that continue to execute after one log off should not be run.

13.  One should leave the computer ready for the next person to use. The chair should be pushed back in.

Standard Operating Procedure for Seminar Library/Research Division

Seminar Library/Research Division


The Department of Urdu maintains clear operating procedures for optimum utilization of its resources.


The department has a well-stocked, computerized seminar library with approximately 21,351 books, which includes Persian, Urdu and English language books. It serves faculty members, research scholars, and students, as well as to the visitors who want to use the books for academic purposes. The faculty members, research scholars and postgraduate students of the department can browse the books through the OPAC and can use the books as per seminar rules. The Seminar Library works in the following manner.


1. The Seminar Library books are catalogued with accession numbers for each, in line with the procedure followed by Maulana Azad Library.

2. Postgraduate students have access to all books of the seminar library, The library facilitates them in their studies and enable them to prepare for competitive examinations. These books can be borrowed by producing valid identity cards issued by the University. For facilitating this process, a seminar secretary is appointed from among the postgraduate students. 

3. The seminar library also provides access to previous years’ departmental question papers of graduation, post-graduation and Ph.D. as well as Ph.D. theses of the previous research scholars.

4. The Seminar Library has OPAC facility for its faculty and students through which they can access desired books or documents.

5. The seating capacity of the seminar is 100.

6. The seminar library is fully air-conditioned and has Wi-Fi facility.

7. The Seminar library also provides newspaper facility for its users. One Urdu, one English, and one Hindi newspaper have been subscribed for the benefit of the teachers and students.

8. The Seminar library has a excellent collection of books in Urdu language as well as in Persian language.



Standard Operating Procedure for Office

Standard Operating Procedure for Office

1.     The office hours are from 8:00 am to 4:00 pm with a lunch break from 1:30 pm to 2:30 pm.

2. Multi Tasking Staff Cleans the classrooms, chambers of the teachers, seminar room, computer lab and the department office.

3.   The office of the department is devoted to providing a favorable working atmosphere and all required support to the teachers, research scholars, students and other to ensure the smooth functioning of the department.

4. The office supervises all administrative work under the direction of the chairperson. It maintains records of all accounts, purchases, correspondences, and other activities of the department. It also deals with UGC JRF/SRF and other fellowships for the students. It keeps record of attendance of the undergraduate and postgraduate students. It also maintains record of leave of teachers and non-teaching staff. The office collects all records of examinations and marks and from the faculty members and transmit them to the Office of the Controller for the declaration of results and preparing award lists and degree/diploma in addition to providing support for all Departmental Entrance Tests and Admissions.

5.  The office ensures maintenance of all classrooms, seminar library, and computer lab. It conducts physical verification of all physical assets of the department and maintains stock register capital and consumable items. The office extends help during the organization of conferences and workshops, besides helping set-up all ICTs for various activities.

6.    The Office updates the department website under the guidance of the Chairperson. It also delivers all internal and external mails circulated to and from the department.


Scholarship and other important information


1.     It displays information about faculty/staff on leave.

2.     It Maintains receipt and dispatch register entries.

3.     One office staff is assigned to receipt letters of RTI and dispatch RTI replies.

4.     Finalizing and dispatching letters assigned by the chairperson a day before in second half.

5.     Sorting the letters received in the second half of the previous day.

6.   Routine work, including preparing replies of incoming letters and DFAs to be shown to the Chairperson in the second half of the day.

7.    Very important or urgent office papers are placed before the Chairperson in the first half of the day.