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Community College

Standard Operating Procedures (SOPs)

  • Internal Quality Assurance Cell (IQAC)

The cell is responsible for all the works related to reporting generation for NAAC and online software portal creation for the University Polytechnic.


Nodal Officer, NAAC

Dr. Mohammad Zain Khan

Mobile No. 8266057545

Email: zn.khan1@gmail.com


Nodal Officer, IQAC

Dr. Rizwan Hussain

Mobile No. 9759717285

Email: rizwan2626@gmail.com



Lab, Office and Sections- 


The Standard Operating Procedures of the Sections involved in the Community college- University Polytechnic, Department of Chemistry, Women's Polytechnic, are followed as that is the infrastructure used for courses of the Community College. 

Cleanliness

Class Room Cleaning:

Task

Frequency

Dust mop tile floors

Daily

Disinfect door handles (inside and outside)

Daily

Empty trash receptacle

Daily

Straighten and clean furniture

Daily

Clean chalkboards and chalk trays

Daily

Dust monitor/overhead projector

Daily

Check for burned out lights

Daily

Damp-mop floor of the classroom

Weekly

Wipe all horizontal surfaces, including students’ desks

Weekly

Wash trash receptacles

Monthly

Dust light fixtures and clock

Monthly


Laboratory Cleaning:

Task

Frequency

Dust mop tile floors

Daily

Wet mop on floors

Daily

Empty trash/waste pot

Daily

Straighten and clean furniture

Daily

Disinfect and clean all sinks and fixtures

Daily

Clean all working surfaces

Daily

Dusting of machine/equipment

Daily

Clean walls, doors, and windows

Weekly

Wash trash receptacles and sanitary boxes

Weekly

Dust ceiling and light fixtures

Monthly


Corridor and Staircase Cleaning:

Task

Frequency

Clean and disinfect drinking water cooler

Daily

Empty trash receptacle

Daily

Mop floor

Daily

Dust Grills

Daily

Clean doors, horizontal surfaces, windows and walls

Weekly

Clean mats and grids under mats(if any)

Quarterly

Dust ceiling area and light fixtures

Quarterly

Clean Staircase

Daily


Office (Chairperson’s and Staffs’) Cleaning:

Task

Frequency

Empty trash receptacle

Daily

Mop floor & dust mop

Daily

Dust mop and wet mop the entire floor

Monthly

Wipe down window ledges

Monthly

Wet mop tile floors

Monthly

Dust ceiling area and light fixtures

Monthly

Wash trash receptacle

Yearly

Staffroom Cleaning:

Task

Frequency

Disinfect all sinks and fixtures

Daily

Disinfect all toilets, urinals and fixtures

Daily

Disinfect all door and partition handles

Daily

Empty trash and sanitary receptacles

Daily

Replace trash liners and fill dispensers

Daily

Clean all horizontal surfaces

Daily

Sweep and wet mop(disinfect) floors

Daily

Clean mirrors

Daily

Spot clean walls, doors, jams and windows

Weekly

Wash trash receptacles and sanitary boxes

Weekly

Clean Grills

Weekly

Dust ceiling and light fixtures

Monthly


Entrance and Lobby Cleaning:

Task

Frequency

Empty trash receptacle

Daily

Dust mop floors

Daily

Dust all horizontal surfaces

Daily

Mop floors(wet)

Daily

Disinfect door handles (inside and outside)

Daily

Dust mop and wet mop the entire area

Weekly

Clean floor grills

Monthly

Dust ceiling area and light fixtures

Monthly

Wash trash receptacle

Yearly


Garden/Lawn Cleaning:

Task

Frequency

Sweep all surfaces including the footpath

Daily

Collection of struck-off leaves stems etc.

Daily

Empty trash receptacle

Daily

Cutting of grass, shrubs, herbs etc.

Weekly

Dumping of plant waste

Weekly


Extra-Curricular Activity

STEP1: Notification of Extra-Curricular Activity

1. Notices related to Extra-Curricular Activity are put up on the departmental notice boards/website and for inviting the students to participate/register under Extra-Curricular Activity


STEP2: Registration

1. Interested students can register themselves in the office of the University Polytechnic.

Placement and Career Training

The Community College has a Training & Placement Office (TPO) cell which is associated with the Training & Placement Office (General) of the University.

The TPO cell invites speakers from the industry/organization for the Guidance & Motivation of the students.


TRAINING AND PLACEMENT COMMITTEE

i.      Dr. Wasif Ullah Khan (Training and Placement Officer)

Mobile No. 9760254043

Email: wasifuk@rediffmail.com

ii.    Dr. Syed Sibte Asghar Abidi

iii.  Mr. Ajiv Alam Khan

iv.   Ms. Nazia Begum

v.     Mr. Asif Javed Siddiqui

 

GRIEVANCE COMMITTEE

i.      Dr. Wasif Ullah Khan (Convener)

ii.    All Course Coordinators

iii.  Dr. Gitanjali

iv.   Dr. Rakshanda Rehman

v.     Mr. Ajiv Alam Khan

 


Organization of Seminar/Workshop/Conference

STEP 1: Preparation

Preparation for the seminar/workshop/conference involves a number of activities listed below:


1. Constitute Organizing Committee with the approval of the Chairperson/BOS.

2. Organizing Committee prepares the event schedule.

3. Determine the budget available to host the event & sources to raise the funds.

4. Determine the theme/topic to be discussed at the event.

5. Identify the target group and the number of participants required.

6. Secure venue–(site visit of venue to ensure it is adequate).

7. Finalize event details –(breaks, resources needed).

8. Contact relevant funding agencies, Departments, or target groups to inform them of the event (time, date, venue, duration, break information). Send email(s) to target groups for participation.

9. Follow up to ensure the information was received.

10. Finalize a list of persons attending the event.

11. Source and prepare all necessary resources needed by organizer and Presenter – (books, manuals, 12. projectors, name tags, etc.).

12. Secure caterer to provide meals if not included in venue package.

13. Contact Accountant and request Local Purchase Order.


STEP 2: Implementation

BUDGET

Funding is an integral part of any event since the amount of funding available for the hosting of the event will determine the number of factors in planning the event.


1. Venue

2. Duration

3. Number of participants

4. Equipment–(Presentation Media)

5. Informational packets/Materials/certificates

6. Availability of refreshments

Points to consider:

1. Expertise/strong research background

2. Ability to convey knowledge to a large audience

3. Unbiased and non-partisan(do not invite speakers that are aligned with a particular cause/group)

4. Honorarium

5. Travel expenses

6. Identify alternative speaker as a precaution

FINALIZE DETAILS

Determine the length of the seminar, the mode (s) of deliverance, equipment needs of the Presenter, handouts and other learning material for participants, breaks, and refreshments, and deadlines for replying. Secure a caterer to provide refreshments if not included in the venue package.

CONTACT RELEVANT DEPARTMENTS/PARTICIPANTS

Initial contact of those Departments or persons identified to attend the seminar, with the full details of the seminar included. Includes:

1. Deadline for response

2. Seminar overview/outline

3. Requirements for eligibility

4. Number of participants required


INVITATIONS/ADVERTISEMENT/REGISTRATION

1. Invitations from Chairperson are sent to the invited speaker(s) or resource person(s), Guest of Honor, Chief Guest, etc.

2. The event is advertised on noticeboards, websites, poster distributions in other institutions, social networking websites, etc. for wider publicity.

3. Registration for the event.

4. A list of registered persons is prepared and intimated about the event schedule.

5. On-the-spot registration (if available) and Attendance.

6. Event starts as per schedule on the proposed date.


STEP 3: Evaluation

1. Feedback from the registered persons

2. Certificate Distribution