Community College
Standard Operating Procedures (SOPs)
- Internal Quality Assurance Cell (IQAC)
The cell is responsible for all the works related to reporting generation for NAAC and online software portal creation for the University Polytechnic.
Nodal
Officer, NAAC
Dr.
Mohammad Zain Khan
Mobile No. 8266057545
Email: zn.khan1@gmail.com
Nodal
Officer, IQAC
Dr.
Rizwan Hussain
Mobile No. 9759717285
Email: rizwan2626@gmail.com
- Internal Quality Assurance Cell (IQAC)
The cell is responsible for all the works related to reporting generation for NAAC and online software portal creation for the University Polytechnic.
Nodal Officer, NAAC
Dr. Mohammad Zain Khan
Mobile No. 8266057545
Email: zn.khan1@gmail.com
Nodal Officer, IQAC
Dr. Rizwan Hussain
Mobile No. 9759717285
Email: rizwan2626@gmail.com
Lab, Office and Sections-
Lab, Office and Sections-
The Standard Operating Procedures of the Sections involved in the Community college- University Polytechnic, Department of Chemistry, Women's Polytechnic, are followed as that is the infrastructure used for courses of the Community College.
Cleanliness
Class Room Cleaning:
Task | Frequency |
Dust mop tile floors | Daily |
Disinfect door handles (inside and outside) | Daily |
Empty trash receptacle | Daily |
Straighten and clean furniture | Daily |
Clean chalkboards and chalk trays | Daily |
Dust monitor/overhead projector | Daily |
Check for burned out lights | Daily |
Damp-mop floor of the classroom | Weekly |
Wipe all horizontal surfaces, including students’ desks | Weekly |
Wash trash receptacles | Monthly |
Dust light fixtures and clock | Monthly |
Laboratory Cleaning:
Task | Frequency |
Dust mop tile floors | Daily |
Wet mop on floors | Daily |
Empty trash/waste pot | Daily |
Straighten and clean furniture | Daily |
Disinfect and clean all sinks and fixtures | Daily |
Clean all working surfaces | Daily |
Dusting of machine/equipment | Daily |
Clean walls, doors, and windows | Weekly |
Wash trash receptacles and sanitary boxes | Weekly |
Dust ceiling and light fixtures | Monthly |
Corridor and Staircase Cleaning:
Task | Frequency |
Clean and disinfect drinking water cooler | Daily |
Empty trash receptacle | Daily |
Mop floor | Daily |
Dust Grills | Daily |
Clean doors, horizontal surfaces, windows and walls | Weekly |
Clean mats and grids under mats(if any) | Quarterly |
Dust ceiling area and light fixtures | Quarterly |
Clean Staircase | Daily |
Office (Chairperson’s and Staffs’) Cleaning:
Task | Frequency |
Empty trash receptacle | Daily |
Mop floor & dust mop | Daily |
Dust mop and wet mop the entire floor | Monthly |
Wipe down window ledges | Monthly |
Wet mop tile floors | Monthly |
Dust ceiling area and light fixtures | Monthly |
Wash trash receptacle | Yearly |
Staffroom Cleaning:
Task | Frequency |
Disinfect all sinks and fixtures | Daily |
Disinfect all toilets, urinals and fixtures | Daily |
Disinfect all door and partition handles | Daily |
Empty trash and sanitary receptacles | Daily |
Replace trash liners and fill dispensers | Daily |
Clean all horizontal surfaces | Daily |
Sweep and wet mop(disinfect) floors | Daily |
Clean mirrors | Daily |
Spot clean walls, doors, jams and windows | Weekly |
Wash trash receptacles and sanitary boxes | Weekly |
Clean Grills | Weekly |
Dust ceiling and light fixtures | Monthly |
Entrance and Lobby Cleaning:
Task | Frequency |
Empty trash receptacle | Daily |
Dust mop floors | Daily |
Dust all horizontal surfaces | Daily |
Mop floors(wet) | Daily |
Disinfect door handles (inside and outside) | Daily |
Dust mop and wet mop the entire area | Weekly |
Clean floor grills | Monthly |
Dust ceiling area and light fixtures | Monthly |
Wash trash receptacle | Yearly |
Garden/Lawn Cleaning:
Task | Frequency |
Sweep all surfaces including the footpath | Daily |
Collection of struck-off leaves stems etc. | Daily |
Empty trash receptacle | Daily |
Cutting of grass, shrubs, herbs etc. | Weekly |
Dumping of plant waste | Weekly |
STEP1: Notification of Extra-Curricular Activity
1. Notices related to Extra-Curricular Activity are put up on the departmental notice boards/website and for inviting the students to participate/register under Extra-Curricular Activity
STEP2: Registration
1. Interested students can register themselves in the office of the University Polytechnic.
The Community College has a Training & Placement Office (TPO) cell which is associated with the Training & Placement Office (General) of the University.
The TPO cell invites speakers from the industry/organization for the Guidance & Motivation of the students.
TRAINING AND PLACEMENT COMMITTEE
i.
Dr. Wasif Ullah Khan (Training and Placement Officer)
Mobile No. 9760254043
Email: wasifuk@rediffmail.com
ii. Dr. Syed Sibte Asghar Abidi
iii. Mr. Ajiv Alam Khan
iv. Ms. Nazia Begum
v. Mr. Asif Javed Siddiqui
GRIEVANCE COMMITTEE
i.
Dr. Wasif Ullah Khan (Convener)
ii. All Course
Coordinators
iii. Dr. Gitanjali
iv. Dr. Rakshanda
Rehman
v. Mr. Ajiv Alam Khan
Organization of Seminar/Workshop/Conference
STEP 1: Preparation
Preparation for the seminar/workshop/conference involves a number of activities listed below:
1. Constitute Organizing Committee with the approval of the Chairperson/BOS.
2. Organizing Committee prepares the event schedule.
3. Determine the budget available to host the event & sources to raise the funds.
4. Determine the theme/topic to be discussed at the event.
5. Identify the target group and the number of participants required.
6. Secure venue–(site visit of venue to ensure it is adequate).
7. Finalize event details –(breaks, resources needed).
8. Contact relevant funding agencies, Departments, or target groups to inform them of the event (time, date, venue, duration, break information). Send email(s) to target groups for participation.
9. Follow up to ensure the information was received.
10. Finalize a list of persons attending the event.
11. Source and prepare all necessary resources needed by organizer and Presenter – (books, manuals, 12. projectors, name tags, etc.).
12. Secure caterer to provide meals if not included in venue package.
13. Contact Accountant and request Local Purchase Order.
STEP 2: Implementation
BUDGET
Funding is an integral part of any event since the amount of funding available for the hosting of the event will determine the number of factors in planning the event.
1. Venue
2. Duration
3. Number of participants
4. Equipment–(Presentation Media)
5. Informational packets/Materials/certificates
6. Availability of refreshments
Points to consider:
1. Expertise/strong research background
2. Ability to convey knowledge to a large audience
3. Unbiased and non-partisan(do not invite speakers that are aligned with a particular cause/group)
4. Honorarium
5. Travel expenses
6. Identify alternative speaker as a precaution
FINALIZE DETAILS
Determine the length of the seminar, the mode (s) of deliverance, equipment needs of the Presenter, handouts and other learning material for participants, breaks, and refreshments, and deadlines for replying. Secure a caterer to provide refreshments if not included in the venue package.
CONTACT RELEVANT DEPARTMENTS/PARTICIPANTS
Initial contact of those Departments or persons identified to attend the seminar, with the full details of the seminar included. Includes:
1. Deadline for response
2. Seminar overview/outline
3. Requirements for eligibility
4. Number of participants required
INVITATIONS/ADVERTISEMENT/REGISTRATION
1. Invitations from Chairperson are sent to the invited speaker(s) or resource person(s), Guest of Honor, Chief Guest, etc.
2. The event is advertised on noticeboards, websites, poster distributions in other institutions, social networking websites, etc. for wider publicity.
3. Registration for the event.
4. A list of registered persons is prepared and intimated about the event schedule.
5. On-the-spot registration (if available) and Attendance.
6. Event starts as per schedule on the proposed date.
STEP 3: Evaluation
1. Feedback from the registered persons
2. Certificate Distribution![photo](https://api.amu.ac.in/storage//images/empphoto/10055239.png)