Department of Moalejat

SOPs

Dept. data last updated on :29/10/2024

SOP’S FOR MANAGING THE DEPARTMENTAL SEMINAR LIBRARY

1. Requisition Process

Recommendations for purchasing of Books are collected from the faculty members and students.
Duplicate checking is done to avoid purchasing of duplicate books.
Requisition of final list of Books sent to the Maulana Azad Library.
After receipt of Books accessioning work is done in the Accession Register of the Seminar Library.

2. Facilities and Services

Seminar Library offers various facilities to faculty members and students like lending service (issue and return), Access to computer, Internet and Wi-Fi and printout facility.

The department maintains an Accession Register and also a record of Issuing the books as per norms / rules of the seminar library

Computers

i) Authorized access is being provided for using the computers

ii) Regular Maintenance of the hardware of the computers

iii) Maintenance of the networking and high-speed internet availability

iv) Updating and checking overall working of the computers.

SOP for CPR/BLS Training programme

SOP for CPR/BLS Training programme

Training of Undergraduate and post graduate students on Basic Life Support is carried out as per AHA Guidelines

Sudden cardiac arrest (SCA) is a sudden and unexpected pulseless condition caused by a disturbance in the heart’s electrical activity. The electrical disturbance may be due to a heart attack, a severe imbalance of electrolytes, an inherited genetic mutation that predisposes the heart to electric abnormalities, an electric shock (e.g., from lightning). Symptoms include an almost instantaneous loss of consciousness and collapse. The treatment goal for SCA is to restore a healthy heart rhythm and good neurological outcome.

The majority of people who survive SCA invariably receive immediate help from bystanders at the scene. The time between the onset of arrest and the provision of care determines the likelihood of survival. If treatment is not provided within 10 minutes, the survival rate is close to zero. Because minutes count, the public plays a crucial role in saving lives threatened by SCA.

The “Chain of Survival” refers to the chain of events that must occur in rapid succession to maximize the chances of survival from SCA. When the Chain of Survival metaphor was first created and described, it included early recognition, early access, early CPR, early defibrillation and early advanced life support . The metaphor was a simple way to educate the public about its vital role in helping SCA victims, suggesting that each link is critical and interdependent, and the Chain of Survival is only as strong as its weakest link.

The concept was later adopted by the American Heart Association and other health organizations. Subsequently, the Chain of Survival was revisited to emphasize the importance of early recognition and response

American Heart Association version of the Chain of Survival are:

1. Immediate recognition of cardiac arrest and activation of the emergency response system

2. Early CPR with an emphasis on chest compressions

3. Rapid defibrillation

4. Effective advanced life support

5. Integrated post-cardiac arrest care.

1. Immediate recognition of cardiac arrest and activation of the emergency response system

Action steps

· Recognize the emergency and decide to act.

· Call the local emergency number, activate the on-site emergency response system (e.g., by phone or text), and send someone to retrieve the nearest automated external defibrillator (AED). If the rescuer is alone, he or she should retrieve the AED immediately.

2. Early CPR with an emphasis on chest compressions

Action steps

· Start CPR immediately.

· Decreasing the time between cardiac arrest onset and the first chest compression is critical to survival

· If the bystander is not trained in CPR, he or she should provide hands-only or compression-only CPR by pushing hard and fast on the center of the chest at a rate of at least 100 compressions per minute.

· For adult victims, the compression depth should be at least two inches. For young victims (age 1-8) the compression depth should be about two inches, or about one-third the diameter of the chest.

· The rescuer should allow the chest to recoil completely between compressions.

· The rescuer should continue CPR until an AED is ready for use or EMS providers take over care of the victim.

· In the event the bystander is trained and proficient in CPR, he or she should provide 30 compressions followed by two breaths and repeat this cycle until an AED is ready for use or EMS providers take over care of the victim.

· Emergency dispatchers in many EMS systems will coach bystanders in their efforts to save lives. They will guide rescuers through compression-only CPR, and in the event of an asphyxial arrest such as drowning, dispatchers will also provide guidance on rescue breathing.

3. Rapid defibrillation

Action steps

·
The rescuer
positions the device next to the patient, turn it on, and follow visual and voice prompts. He or she should then attach the electrode pads to the victim’s bare chest as shown in the diagram on the pads. If a shock is advised, the rescuer should be sure no one is touching the victim and then press the shock button.

· Prompt referral to higher centre .

https://www.sca-aware.org/campus/the-chain-of-survival

SOPs of office

Board of Studies (BOS)

Gather the points/issues to be raised by the teachers from them.
To ensure the term of assigned and co-opted members of Board of Studies.
To ensure the term of panel of experts for the posts of Assistant Professor/ Associate Professor/Professor
To collect the information from the teachers and students regarding topics and supervisors etc.
Send a letter to the registrar (besides whether special meeting of Board of Studies is called or ordinary one for which seven and fifteen days are needed) for convening meeting specifying date and time along with the agenda taking into account the above points and other business to be placed before Board of Studies.
On receipt of notice cum agenda from the Registrar, distribute the same among the teachers/members.
Record the minutes on the day of meeting and sent the same to the members.
Send the following to the respective offices as noted against each.

A.. list of Examiner                       Examination Section

B. .List of Panel of Experts          Selection Committee

C.   Minutes                                  Dean. F/O Unani Medicine

PURCHASE

Constitute a committee consisting of three persons including Chairman.
Prepare the list of various Items required for the department
Make routine purchases through GEM
Prepare comparative statement of the rate of items, including terms and conditions mentioned by different firms
Call a meeting of purchase committee and place the comparative statement along with all relevant records before the committee

Send order for supply in the light of recommendations of the purchase committee

Receive Work

The letters are received from various places.
Then the letters are entered in the received register.
Then the letters placed in front of the HOD.
Then HOD marks the letters and assign/ mark related work to the concern person.

Dispatch Work

The letters are drafted after correction of HOD for correspondence.
Then the letters are verified and signed by the HOD.
Then the dispatch number is entered on the correspondence letter.
Then the letters are moved to addressee after the signatures of HOD.
Then the letters are sent to the addressee via dak (Internal) and via speedpost (External).

LEAVE

To process the leave applications and maintain leave records of Teachers, Non-Teaching Staff & Technical Staff.
The applications are verified and signed by the HOD.
Then the leave applications are dispatched and forwarded to the Competent Authority for approval.

Standard Operating Procedure for Handling Grievance

On receipt of complaint / grievance, Grievance Committee shall segregate the complaint, discuss with the concerned committee and thereafter direct the said complaint to the respective committee;
The female students can directly report to the female members of the committee
Complaints of general nature shall be considered by this committee and resolved accordingly.
The concerned committee shall investigate the cases directed accordingly.
If required, a hearing with the complainant or clarification from the concerned may be taken.
The complainant shall be informed about the action taken by the committee.
If the complaint / grievance is found invalid, the complainant and the person against whom the complaint is made, will be informed accordingly and penal action may be taken.
The complaint in any case shall be resolved within one month from date of filing complaint.
If the complaint is of serious nature and cannot be handled at departmental level, the committee shall refer the case to the competent authority (Proctor AMU)

SOP for procurement of Drug for M D Research

Standard operating procedure for Drugs

The application is written by the PG scholar for the requisition of drugs required for the number of patients for research work.

The application of drugs is forwarded and verified by the supervisor of the PG scholar.

The application is then submitted to the office of the Molejat for onward transmission.

The office prepares the quotation for the required drugs and sends the quotation to the Manager, Dawakhana Tibbiya College which is duly signed by the Head of the department.

When the preparation of requisite drugs is completed by Dawakhana Tibbiya College, the drugs are collected from there for the research work of PG scholars.