General Section
SOPs
SOP FOR ANNUAL MAINTENANCE CONTRACT
Draft of the tender is to be prepared
Draft of the tender is vetted
Tenders of the Xeroxing Machines, Air conditioners and Computers and its allied accessories are uploaded at University website
SOP FOR CIRCULATION OF THE OBSERVANCES OF IMPORTANT EVENTS/FUNCTIONS
As & when any instruction/guideline received from UGC/Ministry and other Govt. of Agencies, approval is taken
After approval, the same instructions/guidelines are circulated in the entire University functionaries.
Action Taken Report is sent as per requirement.
SOP FOR CONVENEING MEETING REGARDING SIR SYED DAY, REBPUBLIC DAY AND INDEPENDENCE DAY ETC.
File submitted to the Vice-Chancellor one month before the function is observed.
After approval of the Vice-Chancellor, one or two meeting/s is/are convened in which important functionaries are invited to chalk out the programme
Copy of the decision taken in the meeting is sent to the head concerned for taking follow up action regarding observance of the function
SOP FOR EXAMINE THE CASES OF HANDICAPPED ALLOWNACES
As & when application of any employee received through Department concerned is considered and examined
After examining the application, it is forwarded to Salary Section for verification whether the handicapped allowance is being paid to the applicant or not.
After receiving verification report from the Salary Section, the same is sent to the Department of ENT/Ophthalmology etc. for physical examination of the applicant.
Based on the recommendation of the Department of ENT/Ophthalmology etc., necessary order after approval of the Vice-Chancellor is issued.
All relevant documents/papers are sent to Records Section for placing the same in the personal file of the applicant.
SOP FOR SMART CITY PROJECTS LIMITED
As & when Detailed Project Report (DPR) is received, it is sent to the MS-CPIMC for allocation of the work of the DPR to PI, CoPI and internal and external Experts, as the case may be.
On the recommendation of the MS-CPIMC regarding appointment of PI, CoPI and experts, file is submitted to the Registrar/Chairman, CPIMC for obtaining approval.
After approval, necessary orders regarding allocation of the work of the DPR and remuneration charges which are to be paid to the experts are issued.
As and when the amount of the consultancy is received, the said amount detail is sent to the Accounts Section, Central Accounts Office for verification.
Proforma Invoices are issued against the DPR.
Tax Invoices are also issued after receiving the consultancy amount after vetting of the DPR.
Utilization Certificates are also issued after completion of the project.
SOP FOR THE COMPILAITON OF THE ANNUAL REPORT OF THE UNIVERSITY
Letter over the signature of the Vice-Chancellor is sent to the all University functionaries along with prescribed proforma for procuring the information.
As soon as the information is received, it is compiled on the different designed format and same is forwarded to the members of the editorial board for editing.
Necessary additions, corrections and alteration in the draft of the material are incorporated.
Formatting of the corrected draft and inclusions of the photo graphs depicting important events of the University is done.
After inclusion of the photos and corrections in the final draft, the same is sent to the Editor, Annual Report for perusal and proof reading along with the Chapter of the VC’s Desk.
The same draft is sent to the Hindi Cell for translation into Hindi of the whole draft.
After finalization of the draft in all respects, the said draft of the Annual Report is got printed as per University rules.
Finally, after taking approval of the Vice-Chancellor, the required number of the copies of the Annual report are sent to the Ministry of Education.
SOP FOR ONLINE DISPOSAL OF PUBLIC GRIEVANCES
Portal of Public Grievance is daily perused.
After downloading the grievances, the same is forwarded to the Department/Office concerned for providing reply against such public grievance.
SOP FOR ISSUANCE OF IDENTIFY CARD
Employee/retiree concerned sends the detail on the prescribed format through the head concerned along with cash amount of Rs. 50/-
The said format along with cash of Rs. 50/- is sent to the approved firm concerned for necessary printing.
