Scholarship Section
SOPs
Standard Operating Procedure (SOP) of the Scholarship Section
Steps |
Procedure |
No. of Days required |
First |
Papers/Files/Claim/Bills are received regarding
Fellowship/Scholarship/Projects /Provosts etc. |
Day-1 |
Second |
Papers/Files seen/Claim /Bills and marked by the Section Officer/Asstt. Finance Officer/Joint Finance Officer on the same day to the Dealing Asstt. |
Day-1 |
Third |
Distribution of papers to Dealing Assistants urgent on the same day/on the next day (Morning) |
Day-2 |
Fourth |
Dealing Assistants to put up papers on relevant files to the
A.F.O through Section Officer.
Bills/Claim also processed and submitted |
Day-2 or Day-3 |
Fifth |
Section Officer/Assistant Registrar to clear the file on the same day or on next day to be submitted to the Finance Officer/Registrar/Vice-Chancellor |
Day-3 & Day-4 |
Sixth |
After pass for the payment all Claim/Bills go to the cheque writer Desk. Those Fellowship /Scholarship are running under the Direct Benefit Transfer (DBT) mode marked the payment before the cutoff date i.e. 15th of every current month on the UGC/Canara Bank portal. |
Day-3 & 4 |
Seventh |
If files/papers are approved , orders or communicate within a day or two after receiving back the file from the competent authority |
Day-5 |
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