Care Taker Unit

Care Taker Unit





Staff of Caretaker Unit:

  1. Assistant Registrar

  2. Care Taker

  3. Multi Tasking Staff

  4. Safaiwala

Duties and Responsibilities:

  • In order to ensure the safety and security of the building.

  • Record every incident that occurs in the building, e.g. lift breakdown, power failure, water seepage, alarm ringing, and notify those responsible for appropriate follow-up action.

  • Any defect in any part of the building found that require immediate repair is tried to rectify immediately.

  • Common corridors and fire escapes always keep clear to ensure that they are not blocked any time.

  • If an emergency occurs, immediate assistance is provided.

  • To attend all complaints lodged by the concerned staff.


  • Environment hygiene is one of the most important issues in the building management. In order to have a healthy living environment in the condominium, we tried our level best to give following standards:

  • Provision of covered rubbish bin of appropriate size, on each and every floors and corners of stairs by cleaning staff at a fixed time every day.

  • Regular Cleaning of galleries, offices and chambers in the building.

  • Refuse which has accumulated in the surface channels of corridors, rooftops and courtyards are immediately cleared to avoid blockage.

  • Open areas of the building, such as rooftops, light wells, & gardens are frequently checked to prevent accumulation of stagnant water and the breeding of mosquitoes.

  • Wherever the furniture and other bulky items are lying useless and left to cause obstruction to fire escapes. The Care Taker office makes necessary arrangement to dispose of them on a regular basis.

  • The waste separation and recovery facilities are maintained in good working and hygienic conditions to avoid creating nuisance to the staff

  • The staff should be reminded of not putting contaminated wastes into the waste separation and recovery facilities.

  • To clean designated areas of the building to the possible standards.

  • Mopping on floor surfaces regularly.

  • Emptying and cleaning bins

  • Cleaning of toilets and toilet areas.

  • Cleaning of internal glass, internal and external door glass and internal side of external windows

  • Cleaning of external windows at ground level as necessary

Building Maintenance:

  • Building maintenance and repair cover various parts of the building, including external walls, internal walls, rooftop and floors. Building services facilities such as piping, water pumps, fire safety equipment, lifts and metal railings are inspected regularly. Immediate repairs are carried out if such facilities are damaged.

  • External parts of a building are weathered when exposed to the natural environment.

  • Regular inspection is done to enable timely identification of deteriorated building elements and informed to the Building Department for the immediate repair.

Maintenance of Electricity Supply System:

  • The repairs and maintenance of electricity supply system are undertaken by the trained electricians.

  • Staffs are advised that the power loading does not exceed the maximum loading approved by the electricity department.

  • To ensure the absolute safety of building, periodic electrical testing is done and informed to the Electrical Engineers, Electricity Department wherever necessary.

  • To check the fire service installations and equipment regularly and carry out repairs once damage is found.

  • To check and inspect the electrical installations in the building regularly.

Fire safety:

  • Fire extinguishers & gas cylinders have been installed in Administrative Block to safeguard the lives and property.

To ensure the elevator's operation

  • A well-maintained lift for its smooth operation and for convenience to staff.

  • Inspect, clean, oil and adjust the lift once a month;

  • Test and examine safety equipment once a year

  • Test the full load, overload device and the brake on yearly basis.

  • In general, registered lift contractors provide maintenance services on contract terms.

  • To facilitate the maintenance
    staff of
    Care Taker Unit assists the contractor in ensuring that the lifts meet safety standards

Water Supply System and Drainage System
Under the indirect supply system, a water pump is used to draw water from the storage tank installed at the ground level of the building, and fresh water drawn into the rooftop water tank is then transmitted to each household through a network of sub-mains.

Under the sump and pump supply system, water is transmitted to the receiving end by fitting a pressure pump to the supply: a fire main is one that functions in this way.

A water supply system comprises water pumps, risers, storage tanks, automatic float switches and sub-mains;

  • All integral parts of the water supply system is regularly checked and properly maintained.

  • All water storage tanks are cleansed at regular times for quality control.

Drainage System

  • Drainage systems can be classified into the rain-water pipe system and sewage pipe system. The integral parts of a drainage system comprise the drain pipes, traps and manholes.

  • All drain pipes, including soil pipes, waste pipes, ventilating pipes and underground drain pipes are maintained in good working order without defects. All such pipes are inspected regularly, and where leakage, blockage or defects are detected, they are reported to the Building Department for immediate rectification.


  • Opening and closing, unlocking and locking of gates of galleries and buildings of Admin. Block.

  • Monitoring and administering CCTV system.

  • Receive and check goods and supplies and take them to the appropriate place for storage.

  • Ensure that all refuse is disposed of promptly and stored away from the main building.

  • Routinely clean lamp shades and light diffusers.

  • Ensure that clear passage is maintained on fire escape routes.

Care Taker

Administrative Block

Registrar’s Office