RECORD SECTION

DEPARTMENT.HOME Offices Record Section Sops

Record Section

SOPs

OPENING OF NEW PERSONAL FILE

A new personal file be opened on receipt of the report of General Selection Committee (GSC)/ Local Selection Committee (LSC) along with appointment order and other related papers.

A separate index number be generated for mentioning on the cover page of the personal file.

Entry in the Register be made for opening the new file.

The file be placed in the rack at allotted place.

FILING OF PAPERS

(Joining Report, Physical fitness, Extension, Confirmation order, leave orders, LTC/HTC related orders, complaints, and other misc. papers related to the University employee)

Papers be marked in the name of concerned Dealing Assistants

The dealing assistant will go through the papers and sort the papers department-wise.

The papers are placed/ filed in the concerned personal files of the employees.

ISSUANCE OF PERSONAL FILES

The Personal Files of the University employees be issued to the various Officers/ Dealing Assistants of the various Offices/ Sections of the Administrative Block, on their request received through proper channel, on a requisition form for official purpose.

The requisition form be marked in the name of Dealing Assistant

The personal file be sent to the concerned Officer/ Dealing Assistant through issuing register